Explain the Concept, Meaning, characteristics and functions of management


Q. Explain the Concept, Meaning, characteristics and functions of management

(Prepare chart like in exam)(If asked along with any theory, no need to write details description of all)

Introduction

Management is the efficient utilization and handling of all available resources for achieving an objective. It is the prerequisite for the successful working, running and development of any organization.

Definition

Harold Keentz – “Management is the art of getting the work done by formally organized groups.”
Management of Education is the process of planning, organizing, directing, controlling the activities of an institution by utilizing human and material resources so as to effectively accomplish the functions of teaching, extensions and research.

Characteristics of management

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1) Achieving Goals and Objectives – Short term or long-term to work towards definite aim.

2) Efficiency – Using resources optimally

3) Continuous Process – Management is ongoing all the time at work.

4) Appraisal – Regular checks and incentives.

5) Controlling – Regular monitoring for smooth functioning.

6) Decision-making – Done by HOD and Management in consultation with lower staff

7) Flexibility – Room for additions and alterations and modifications.

8) Getting work done – Working together as individuals and as a team

9) Leadership & Guidance – Plays the key role in successful management.

10) Motivation – the workers should be sufficiently motivated to perform tasks efficiently.

11) Science – Based on certain systematic principles an theories

12) Integrated – Tasks are broken down and then combined

13) Invisible Process – Process cannot be tangibly seen but effects felt all along

14) Innovation – Adopting new trends and ideas

15) Necessity – Working as per what is really required

16) Timeline – Keeping tabs on fixed time schedules.

Functions (Also Process)

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1) Planning – Prepare a Work Breakdown Structure of all tasks.

2) Staffing – Appoint Right person for Right job

3) Organizing – Arrange tasks and people optimally.

4) Budgeting & Finance – Budget adequately

5) Coordination – Keep an eye of interactions

6) Decision-making – Done by HOD and Management in consultation with lower staff

7) Cooperation – Proper team spirit

8) Directing – Show the proper track to achieve aim

9) Controlling – Supervise and control the entire running process.

10) Leading – Take initiative and responsibility

11) Records – Maintenance of logs for present and future

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