by Yogi P - October 26, 2023

A Comprehensive Guide on Writing an ‘Application for Leave’ for Students

An application for leave is a formal written request to be excused from work or school for a period. In this article, you’ll learn about the different types of leave, how to write an application for leave, and see some examples to make it easy for even a normal student to understand and create their own leave application.

Leave Application

A leave application is a formal or official way of asking for a break from work or school. It is a document that, when properly crafted, helps you professionally communicate the reason for your absence and the days you will be off to the relevant authorities.

Components of a Leave Application

• Salutation: Address the application to the concerned authority.
• Subject: Brief and specific reason for the leave request.
• Body: Detailed explanation of the leave reason, ensuring clarity and understanding.
• Leave Dates: Clearly mention the start and end dates of your leave.
• Closing: End the application respectfully, and include your name and class/position.

Types of Leave

• Casual Leave: Short-term leave for personal work or rest.
• Sick Leave: When the applicant is unwell and unable to attend school or work.
• Emergency Leave: Leave taken for unexpected events or emergencies.
• Earned Leave: Leave accrued over time, often for long-term breaks.

Leave Application Format

To,
[Authority Name]
[Position]
[Institution Name]
[Date]

Subject: Application for Leave

Respected [Authority Name],

I am writing to inform you that I am unable to attend [school/work] from [start date] to [end date] due to [specific reason]. I assure you that I will complete all my pending work as soon as I resume my duties. Thank you for considering my application. I am willing to cooperate fully during this time and provide any necessary documentation for the same.

Thanking You,
[Your Full Name]
[Your Class/Position]
[Contact Information]

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Examples of Leave Application

Example 1: Sick Leave

Subject: Application for Sick Leave

Respected Principal,

I am [Your Name], a student of [Your Class]. I am suffering from [Illness] and my doctor has advised complete bed rest for [Number of Days] days. Kindly grant me leave from [Start Date] to [End Date].

Thanking You,
[Your Name]

Example 2: Casual Leave

Subject: Application for Casual Leave

Respected Sir/Madam,

I, [Your Name], would like to request a day off on [Specific Date] due to personal work. I will ensure that all my responsibilities will be covered during my absence.

Thanking You,
[Your Name]

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Tips for Writing a Leave Application

• Be clear, concise, and professional.
• Mention the exact dates of leave.
• Ensure to provide a valid reason for your leave.
• Offer to provide additional information or documentation if required.
• Proofread your application to avoid any grammatical errors.

An application for leave is a formal request to be excused from work or school for a period of time. It can be submitted for a variety of reasons, such as illness, personal emergency, or vacation.

How to Write an Application for Leave

When writing an application for leave, be sure to include the following information:

• Your name and contact information
• The date of your request
• The dates you are requesting leave for
• The reason for your leave
• Any relevant supporting documentation (such as a doctor’s note)

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Common Applications for Leave

You should also be sure to format your application correctly. Use a professional font and type size, and double-space your text. Proofread your application carefully before submitting it.

Examples of Applications for Leave

Here are some examples of applications for leave:

Sick leave:

Dear [Manager’s name],

I am writing to request sick leave for [date] and [date]. I am currently experiencing [symptoms of illness]. I have attached a doctor’s note to this email.

I apologize for any inconvenience this may cause. I will check my email and voicemail periodically and will be available if needed.

Thank you for your understanding.

Sincerely,
[Your name]

Personal emergency leave:

Dear [Manager’s name],

I am writing to request personal emergency leave for [date] and [date]. I have a family emergency that requires my immediate attention.

I apologize for any inconvenience this may cause. I will check my email and voicemail periodically and will be available if needed.

Thank you for your understanding.

Sincerely,
[Your name]

Vacation leave:

Dear [Manager’s name],

I am writing to request vacation leave for [start date] and [end date]. I have been planning this vacation for some time now, and I am looking forward to spending time with my family and friends.

I have completed all of my urgent tasks and have delegated my remaining tasks to [coworker’s name]. I will be available by email and voicemail if needed.

Thank you for your approval of my leave request.

Sincerely,
[Your name]

Conclusion

Understanding how to properly construct a leave application is a valuable skill for students. By following the guidelines, format, and examples provided in this comprehensive guide, you can effectively communicate your leave request to the concerned authorities, ensuring it’s approved without any hassle.